Real Examples
See how couples and planners use Dearest Guest for every kind of wedding
Mia & Sam -Tulum, Mexico
60 guests flying in from across the country for a multi-day beach celebration. Each guest received shuttle details specific to their flight -arrival day, pickup time, and what to look for at the airport. Plus a full itinerary covering the welcome dinner, catamaran day, ceremony, and after party.
“Every guest knew exactly where to be and when -even the ones who'd never been to Mexico before.”
Mia & Sam · Beachfront resort, Tulum
Hi Lauren! We're so excited to celebrate with you so soon in Mexico! Here's our travel guide: https://miaandsam.com/tulum-guide Thursday: Welcome Dinner -All White Attire • Cocktails: 5:30–6:30 Beach Terrace • Dinner: 6:30–8:30 Beach Terrace Friday: Formal Attire • Ceremony: 4:30 PM -Garden Pavilion • Reception: 5:00–10:00 PM • After Party: 10:00–1:00 AM Palapa Bar
Hi Lauren! Just 1 week until you land in Mexico! We can't wait to see you! Your shuttle details: Landing at CUN at 11:44 AM. Your driver will be waiting outside the main exit -look for a sign saying "Mia & Sam Wedding." Pura vida!
Sophia & Marcus -Philadelphia
Ceremony at a historic cathedral, reception at a private club across town. Guests needed parking options at both venues, hotel shuttle schedules with return times, and clear directions for the transition between locations.
“Not a single 'where do I park?' text on the wedding day. The messages handled everything.”
Sophia & Marcus · Historic cathedral, Philadelphia
Hi Taylor! We can't wait to celebrate with you today! Ceremony begins at 4:00 PM at St. Augustine's (1723 Vine St). Parking: 17th Street Lot, across from the Sheraton https://maps.app.goo.gl/parking After the ceremony, join us at The Union Club (24 S 24th St) for cocktail hour and reception. Nearby parking lots: • 12 S 23rd St • 158 S 24th St • 2401 Walnut St
Shuttles for guests at The Loft Hotel depart at 3:15 PM and 3:45 PM. Return shuttles from The Union Club at 10:30 PM and 11:30 PM.
Kate & David -Vermont
A rustic inn with cabins, shared spaces, and a full weekend of events. Guests needed carpool coordination, cabin check-in details with a coordinator's number, ceremony timing, guestbook reminders, shower logistics for shared facilities, and strict checkout deadlines.
“Everybody knew where to be at what time. Our guests kept saying how organized everything felt -and we barely did anything.”
Kate · September 2025 · Sleepy Hollow Inn, Vermont
Good morning Taylor! Kate & David's wedding day is almost here! They're so excited you'll be celebrating with them tomorrow! ⏰ Ceremony starts at 5pm (arrive after 4pm) 🍂 It might be chilly -bring a layer! 📵 Unplugged ceremony -no phones please 🍽️ Dinner at 6:30pm (sit anywhere!) Wifi is "Starlink", no password!
Hi Taylor! Whether you're checking into your cabin today or tomorrow, please give our cabin coordinator Laura a heads-up at 337-853-4662 before you arrive so she can help you get your key. Checkout is before 11 AM on Sunday.
From ceremony to last call
Table assignments with group names. Guestbook reminder at cocktail hour, album reminder after the wedding. VIP after-party invites sent only to the inner circle. A thank-you the next morning with brunch details. Every message lands at the right moment.
“Several guests mentioned the texts were helpful and fun. We didn't have anyone get lost or forgotten.”
Emily · December 2025 · Serket, Las Vegas
Good morning Taylor! Today is the Big Day! You're seated at Table 6 with the College Friends. Ceremony begins at 4:30 PM sharp! Photos welcome before & after, but please keep phones away during the ceremony. Location: https://maps.app.goo.gl/venue
Hi Taylor! Hope you're enjoying cocktail hour! Please upload your photos at https://photos.app.goo.gl/album -we can't wait to see them all! Make sure to visit the audio guestbook as well.
The party's not over yet! You scored an exclusive invite to continue celebrating at the Bridal Suite. Join us for a nightcap, snacks, and a chance to unwind. Hope to see you there!
When plans change
Rain on the wedding day. A shuttle running late. A last-minute venue switch. Dearest Guest lets you send an update to every guest in seconds -or just the ones who need to know. No group text chaos, no phone tree.
“Such a game changer for communication. Guests felt the wedding was very organized and well-planned.”
Janina · Wedding Planner · November 2025
Hi Taylor! Weather update: Rain expected today! ☔ Don't worry -the venue has a beautiful indoor backup plan. Still magical! See you at 5pm!
We hope you're getting ready -the shuttle will arrive at the hotel in one hour! See you on board!
Thank you SO much for being part of our special day. Your love and presence made it perfect! 💕 If you haven't had the chance, please add your photos: https://photos.app.goo.gl/album We hope you had a wonderful time!